Medical Check Up (MCU)
Overview
The Medical Check Up menu is used to manage all employee medical examination data. This feature allows you to monitor employee health status, MCU schedules, examination results, and supporting documents such as doctor's notes and medical recommendations.
Page Navigation
The Medical Check Up page is located within the menu: Employee Health » Medical Check Up.
MCU Statistics
At the top of the page, a summary of MCU statistics is displayed in the form of tabs and cards:
Status Tabs
| Tab | Percentage | Description |
|---|---|---|
| 100% | 100% | Total overall MCU data |
| Active | 1 | Active MCU (still valid) |
| Warning | 0 | MCU will expire in 1-3 months |
| Alert | 0 | MCU will expire in less than 1 month |
| Expired | 0 | MCU has expired |
Status Definitions
| Status | Time Range | Count |
|---|---|---|
| Active | more than 3 months | 1 |
| Warning | more than 1 month and less than 3 months | 0 |
| Alert | less than 1 month | 0 |
| Expired | 0 months | 0 |
Search Feature
A search column is available to easily find MCU data based on:
- Employee name
- Employee ID
- Identity Card Number
- Provider
- Location
Action Button
+ Record MCU: Button to add new MCU data
MCU List View
This page displays a table listing all employee Medical Check Up data.
Table Structure
| Column | Description | Example |
|---|---|---|
| Name | Employee name | Muhammad Jahidin |
| Status | MCU result status (Fit, Unfit, etc.) | Fit |
| ID Employee | Employee ID number | MUBI.0001 |
| No Identity Card | ID card number | 9201072006700001 |
| Position | Job position | IT Developer |
| Provider | MCU service provider | tess |
| Location | Examination location | tesss |
| MCU Date | Examination date | 05 Feb 2027 |
| Expired Date | Expiration date | 05 Feb 2026 |
| Notes | Additional notes | tesss |
Table Data
| Name | Status | ID Employee | No Identity Card | Position | Provider | Location | MCU Date | Expired Date | Notes |
|---|---|---|---|---|---|---|---|---|---|
| Muhammad Jahidin | Fit | MUBI.0001 | 9201072006700001 | IT Developer | tess | tesss | 05 Feb 2027 | 05 Feb 2026 | tesss |
Footer: Rows per page: 100 | 1-1 of 1
MCU Result Status
The Status column displays the medical examination result:
| Status | Meaning | Action |
|---|---|---|
| Fit | Healthy/Fit | No further action needed |
| Unfit | Unhealthy/Unfit | Needs further examination |
| Fit With Notes | Healthy with notes | Needs monitoring according to doctor's notes |
| Pending | Awaiting results | - |
Actions on MCU Data
Each data row has an actions menu (⋮) containing:
| Action | Icon | Function |
|---|---|---|
| Detail | 👁️ | View complete MCU details |
| Edit | ✏️ | Edit MCU data |
| Delete | 🗑️ | Delete MCU data |
Medical Check Up Details
Click Detail to view the complete MCU information for an employee.
Header Information
Muhammad Jahidin IT Developer
Attachment & Doctor Notes/HSE
New Doctor Note
| Field | Value |
|---|---|
| Note Date | 2026-02-05 |
| Doctor | dr. wahidin |
| Created | 2026-02-05 10:05:37 |
Notes: must see an internal medicine specialist
1 consultations
Add Follow Up
Button to add follow-up or subsequent action:
Fit With Notes
MCU result status with notes.
Details Information
| Field | Value |
|---|---|
| Provider | tessi |
| Location | tesss |
| Date | 05 February 2026 |
| Expired Date | 05 February 2027 |
| Status | Fit |
Notes
Additional notes (blank in this example).
Company Information
Additional Employee Data
| Name | BANKS | Permanent |
|---|---|---|
| NAM | MBJ001 | NO RENEWING |
| POSITION | IT Developer | NAME |
Financial Information (Example Payslip)
Income
| Category | Amount |
|---|---|
| Basic Salary | 4,725,000 JPY |
| Project Allowance | 1,575,000 JPY |
| June Salary Meeting | 16,500 |
| Total Income | 6,316,500 |
Net Income
| Category | Amount |
|---|---|
| Time List | 23,00 |
| Travel Time | 100,000,00 |
| OT Bread | 23,00 |
| OT Jamiah Hour | 23,00 |
| OTS Jamiah Hour | 23,00 |
| OTS Jamiah Hour | 23,50 |
| OTS Jamiah Hour | 23,00 |
| Payment Date | 45,881,00 |
Note: This payslip was automatically canceled by the system and there is a salary payment result.
MCU Detail - Alternative View
Attachment & Doctor Notes/HSE
New Doctor Note
- Note Date: 2026-02-05
- Doctor: dr. wahidin
- Created: 2026-02-05 10:05:37
Notes: must see an internal medicine specialist
1 consultations
Add Follow Up
Button to add follow-up.
Fit With Notes
MCU result status with notes.
Details Information
| Provider | tessi |
|---|---|
| Location | tesss |
| Date | 05 February 2026 |
| Expired Date | 05 February 2027 |
| Status | Fit |
Notes
(Blank)
tessi
Additional provider information.
MCU Record Form (Add/Edit)
To add or edit MCU data, a form with the following fields is used:
Form Fields
| Field | Description | Required |
|---|---|---|
| Employee | Select employee | ✅ Yes |
| MCU Date | Examination date | ✅ Yes |
| Expired Date | Expiration date | ✅ Yes |
| Provider | MCU service provider | ❌ Optional |
| Location | Examination location | ❌ Optional |
| Status | MCU result (Fit/Unfit/etc.) | ✅ Yes |
| Notes | Additional notes | ❌ Optional |
Document Upload
Upload Requirements: No file selected
The file must be in PDF or image format and must not exceed 10MB in size.
- Allowed formats: PDF, JPG, JPEG, PNG
- Maximum size: 10 MB
Doctor Notes/HSE
Section for adding doctor's notes:
| Field | Description |
|---|---|
| Note Date | Note date |
| Doctor | Doctor's name |
| Notes | Content of medical notes |
Follow Up
Feature to add examination follow-up.
Usage Tips
- Monitor Validity Period - Pay attention to the status tabs (Active, Warning, Alert, Expired) to know which MCUs need to be renewed.
- Complete Documentation - Always upload MCU result files (PDF/image) for archiving purposes.
- Doctor's Notes - Record doctor's recommendations in Doctor Notes for follow-up.
- Follow Up - Use the Add Follow Up feature to monitor employee health progress.
- Update Status - Update the MCU result status (Fit/Unfit) immediately after results are out.
- Schedule Regular MCUs - Use Expired Date data to schedule the next MCU (at least 3 months before expiry).
- Integrate with Occupational Health - Coordinate MCU data with the company's occupational health program.
Common Scenarios
Scenario 1: Annual MCU
Employee undergoes annual MCU:
- Create a new record with + Record MCU.
- Fill in the MCU date and expiration date (usually +1 year).
- Upload the MCU result file.
- Record doctor's recommendations in Doctor Notes.
- Status: Fit or according to results.
Scenario 2: MCU with Notes
MCU results indicate the need for further examination:
- Status: Fit With Notes.
- Add Doctor Notes with recommendations.
- Create a Follow Up for the follow-up examination schedule.
- Update after the examination is complete.
Scenario 3: MCU About to Expire
MCU approaching its expiration date (Warning/Alert):
- Notification appears in the system.
- Schedule a re-MCU.
- Update data after the new MCU is complete.
Scenario 4: Expired MCU
MCU has passed its expiration date:
- Status automatically becomes Expired.
- Employee cannot be used for assignments requiring a valid MCU.
- Immediately schedule a re-MCU.
Troubleshooting
MCU Data Does Not Appear
- Check the selected status tab.
- Ensure there are no search filters active.
- Refresh the page.
- Check the internet connection.
File Upload Fails
- Ensure the file format is PDF, JPG, JPEG, PNG.
- Check the file size (max 10MB).
- Ensure the file is not corrupted.
- Try compressing the file if it's too large.
Expired Date is Incorrect
- MCU is usually valid for 1 year.
- Manual calculation: MCU Date + 1 year.
- Edit if a correction is needed.
Status Does Not Update
- Status is calculated automatically based on the expiration date.
- Check if the expiration date is correct.
- Refresh the page.
Failed to Add Doctor Notes
- Ensure all fields are filled.
- Check the date format.
- Save before adding new notes.
Integration with Related Menus
Employee Database
MCU data is integrated with the employee profile in the Employee Database.
Health Insurance
MCU status is used for health insurance claims.
Work Assignment
Some positions may require a valid MCU for assignment.
Medical Records
All MCU data is stored in the employee's Medical Records.
Next Steps
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