Employee Overtime Requests

Overview

The Employee Overtime Requests menu displays comprehensive reports on employee overtime requests within the company. This feature allows you to monitor the list of overtime submissions, view their status, and analyze total employee overtime hours.

Page Navigation

The Employee Overtime Requests page is located within the menu: Dashboard » Time Management » Overtime Management » Request

Search Bar

A search column is available to easily find overtime data based on:

• Employee name
• Employee Code
• SPKL Number

Overtime Requests Table

Table Structure

Overtime Requests Table Data

Pagination: Rows per page: 25 ▼ | 1–15 of 15

Overtime Status

SPKL Number (Overtime Work Order)

SPKL is a unique number issued for each overtime submission as an official identifier.

SPKL Number Format:

• Example: SPKL-20260215031, SPKL-20260206021, SPKL-20260206019
• General format: SPKL-YEARMONTHDATE-SEQUENTIALNUMBER

Data Analysis

Statistics by Status:

• Approved: 1 request (No 1)
• Pending: 14 requests (No 2-15)

Statistics by Date:

• 15 February 2026: 2 requests (No 1-2)
• 06 February 2026: 13 requests (No 3-15)

Total Hours Analysis:

Overtime Spanning Multiple Days:

Requests with an End Date different from the Start Date (overtime crossing midnight):

• No 1: 15/02 - 16/02 (2.00 hrs)
• No 5: 06/02 - 07/02 (2.00 hrs)
• No 6: 06/02 - 07/02 (16.57 hrs)
• No 11: 06/02 - 07/02 (10.00 hrs)
• No 13: 06/02 - 07/02 (4.00 hrs)
• No 15: 06/02 - 07/02 (5.00 hrs)

Total 6 overtime requests spanning multiple days

Other Features

Date Range

Filter by date range to view overtime requests within a specific period.

Status Filter

Filter by status to focus on requests that need follow-up:

• All
• Pending
• Approved
• Rejected

Columns

Click the Columns button to adjust the columns displayed in the table.

Available columns:

• No
• Employee Name
• Employee Code
• Start Date
• End Date
• Start Hour
• End Hour
• Total Hours
• SPKL Number
• Status
• Actions
• Created At
• Approved By
• Notes

Actions

The Actions button is used to perform actions on each data row:

• View Detail
• Approve
• Reject
• Edit
• Delete

Usage Tips

1. Prioritize Pending Requests - Out of 15 total, 14 are still pending (93%). Process them immediately to avoid backlog.
2. Pay Attention to Overtime Spanning Multiple Days - 6 overtime requests spanning multiple days need special attention for accurate hour calculation.
3. Check Extreme Total Hours - Pay attention to overtime with large total hours (16.57 hrs) to ensure it does not exceed permitted limits.
4. Verify SPKL Number - Ensure the SPKL number is unique and valid for each request.
5. Filter by Date - Use the Date Range filter to see the concentration of overtime in a specific period.
6. Monitor Overtime Hours - Employee Coba 3 has many overtime submissions; their pattern and total hours need attention.
7. Process the Oldest First - Prioritize requests with earlier dates (06/02) that are still pending.

Common Scenarios

Scenario 1: Daily Overtime Review

Every day, perform a review of overtime requests:

1. Filter Status = Pending.
2. Sort by Start Date (oldest to newest).
3. Process the longest waiting overtime.

Scenario 2: Overtime Analysis Per Employee

For an employee with many submissions (Coba 3):

1. Calculate total overtime hours (2+2+1.98+1+2+16.57+3+6+3+1+10+1+4+2+5 = 60.55 hours).
2. Analyze the distribution of overtime (morning, afternoon, night).
3. Identify if there is potential for fatigue.

Scenario 3: Verifying Overtime Spanning Multiple Days

For overtime that crosses midnight:

1. Check the Total Hours calculation.
2. Example No 6: 23:05 - 06:31 = 7 hours 26 minutes (16.57 hrs? - needs verification).
3. Ensure there are no errors in the time input.

Scenario 4: Monitoring SPKL Numbers

To ensure there is no duplication:

1. Sort by SPKL Number.
2. Check numbers that are nearly identical.
3. Example: SPKL-20260206017 through SPKL-20260206021 appear sequential.

Troubleshooting

Data Does Not Appear

• Check the Date Range filter.
• Ensure the status filter is not too restrictive.
• Refresh the page.
• Check the internet connection.

Total Hours Are Incorrect

• Check the manual calculation (End Hour - Start Hour).
• For overtime spanning multiple days, add 24 hours if End Hour < Start Hour.
• Example No 6: (06:31 + 24) - 23:05 = 7:26 (not 16.57)

Duplicate SPKL Number

• Check if there is the same number.
• Report to the administrator if duplication is found.

Export Fails

• Ensure there is no popup blocker.
• Limit the amount of data being exported if it's too much.
• Try the CSV format if Excel has issues.

Integration with Related Menus

Timesheet

Approved overtime data will be entered into the employee's Timesheet.

Payroll

Overtime hours are used for Payroll calculation.

Attendance

Overtime data is integrated with Attendance for attendance verification.

SPKL Management

SPKL numbers can be tracked in the SPKL Management menu.

Next Steps

• Timesheet Management
• Attendance Management
• Payroll Integration
• SPKL Management