Edit Work Group - Multi-Step Form

Overview

The Edit Work Group menu is a multi-step process for changing data in an existing work group in Moyee. This feature allows you to update work group information through the same 3 main steps as when creating it: changing details, managing employee membership, and reconfiguring attendance settings.

Page Navigation

The Edit Work Group page can be accessed from the Dashboard » Time Management » Work Groups menu by clicking the Edit icon on the work group you want to change.

Step Navigation

The work group edit process consists of the same 3 steps as the creation process.

Step Indicators:

1. Work Group Details
2. Add Employees
3. Attendance Settings

Step 1: Work Group Details (Edit)

First step to change basic work group information.

Form Components (Auto-filled with Existing Data):

How to Edit Step 1:

1. Work Group Name
   • Change the work group name if necessary
   • Example: from 5/2 to 5/2 Work Group - Project A
2. Project Code
   • Change the project code if the work group moves to another project
   • Select from the available dropdown
3. Work Schedule/Shift
   • Change the work schedule if necessary
   • Example: from 5/2 to 6/1
4. Calendar
   • Change the calendar used
   • Example: keep using USE MASTER CALENDAR or select another calendar
5. Click Next to proceed to the next step
6. Click Back to return to the previous page

Step 2: Add Employees (Edit)

Second step to manage employee membership in the work group.

Two-Panel Display:

Left Panel: Employee List (Available)

This panel displays a list of available employees who are not yet in this work group.

Information:

• Employees who have not entered any work group (3 available)

Available Employees Table:

Right Panel: Employee Assigned

This panel displays a list of employees who are already in this work group.

Assigned Employees Table:

Search Feature

Search columns are available in both panels:

How to Manage Membership:

Adding New Employees:

1. Find employees in the left panel using the search column
2. Click the + or Add button on the employee you want to add
3. The employee will move from the left panel to the right panel

Removing Employees:

1. Find employees in the right panel using the search column
2. Click the - or Remove button on the employee you want to remove
3. The employee will move from the right panel to the left panel

Navigation Buttons:

• Back - Return to Step 1
• Next - Proceed to Step 3

Step 3: Attendance Settings (Edit)

Third step to change the attendance location settings for the work group.

Select Attendance Location

Components:

• Select Location (can be multiple)
• Previously selected locations will be checked

Currently Selected Locations:

• Radiant Utama Interinsco

List of Available Locations

Here is a list of locations that can be selected/changed for attendance:

Location Search Feature

Additional Information

• Radius: 100 m (maximum distance for attendance validation)
• Map Data: ©2026 Google
• Links: Terms, Report a map error

How to Edit Attendance Settings:

1. Search for locations using the search column (optional)
2. Check or uncheck the locations you want to change:
   • Add a new location by checking the checkbox
   • Remove a location by unchecking it
3. You can select more than one location
4. Click Next to continue, or Back to return to Step 2

Complete Edit

After completing Step 3, click the Save or Update button to save all changes.

Summary of changes to be saved:

• Work group detail changes (name, project, shift, calendar)
• Employee membership changes (add/remove)
• Attendance location changes

Usage Tips

1. Double-check changes - Before saving, ensure all changes are correct.
2. Communicate with the team - Inform employees if there are changes to shifts or attendance locations.
3. Watch for conflicts - Ensure added employees do not have schedule conflicts in other work groups.
4. Update gradually - If there are many changes, do them gradually to avoid errors.
5. Documentation - Record changes made for audit purposes.
6. Test - After changing attendance locations, perform a test to ensure it functions.
7. Review regularly - Evaluate work groups periodically to ensure they still meet needs.

Troubleshooting

Changes not saved

• Make sure to click Save after Step 3
• Check internet connection
• Try refreshing the page and editing again

Employee cannot be added

• Ensure the employee is not already in another work group
• Check employee status (must be active)
• Search with the right keywords

Employee cannot be removed

• Ensure the employee is actually in the work group
• Refresh the right panel
• Try removing one by one if selecting many

Attendance location does not appear

• Search with different keywords
• Ensure the location is configured in Work Location
• Refresh the page

Shift cannot be changed

• Ensure the new shift is configured
• Check if the new shift is compatible with the calendar
• Consult with administrator if necessary

Next Steps

• Work Groups
• Work Schedule
• Work Location
• Calendar
• Employee Database